NK Management, LLC
Office Assistant
Job description & expectations:
Learn the geography of every client in the company’s portfolio, where to park at each property, access codes, and having access to necessary information and keys during after hour emergencies (as needed).
Must be flexible to respond to after hour emergencies
Receive daily mentorship with the owner and CEO while providing assistance and support for the company.
When things go wrong, contact the owner (me) immediately to find a solution.
Provide customer service and support to all clients and business partners
Support clients communication in receiving proper notices and email communication in a timely manner.
Ability to maintain confidentiality with company and personnel information
Check emails throughout the day and re-prioritize constantly; respond responsibly within your fiduciary roles and responsibilities.
Use Google calendar daily to synchronize schedules with projects, meetings, conferences, teleconferences, travel, logistics, etc.
Download on smartphone (Whatsapp, Google Drive, and Trello); become proficient in and use all platforms. Training will be provided daily.
Learn and use internal operational processes daily (how to draft notices, where to file, save, and reference via mobile device)
Once trained, assist in soliciting proposals from vendors (procurement), provide project management once jobs are accepted by clients.
Attend all client meetings (whether in person or online)
Purchase supplies, scanning receipts via mobile device into tracking system.
Pick up and drop off supplies, run errands as needed for multiple projects.
Maintain inventory and ordering for all supplies to support the maintenance team(s).
Must carry an updated Driver’s license at all times
Must be a team player, willingness to help out at all times.
Must have a positive attitude and ability to accept direction and criticism
Start date: Interviewing (now) for January 2022
Salary: Competitive salary with year end profit sharing; subject to good evaluations.
Benefits: Medical and dental benefits provided through Makai HR.